Room Parent Information

Thank you so much for volunteering to be a Room Parent! It is a very rewarding job.

1st Month of School: 

• Meet with Your Teacher- each teacher is different and has unique preferences and requirements. 
• Create class directory (if teacher asks)
• Introduce yourself and how to communicate with you best.
• Create a plan for upcoming classroom events and volunteer opportunities.
• If desired, solicit funds up-front for all gifts throughout the year. Maximum: $30/family. Note: Party supplies are to be collected separately. A Sign-up Genius for each party works great!

Schedule Parties and Events:
• Many teachers may have party volunteer and supplies signups already. Get copies of these parties/volunteer names and emails.
• 3-4 weeks before holiday, find out from teacher the best day/time.
• Email the parents that signed up the date/time, and let them know it's up to them to plan.

Classroom Wishlist:

• Check in with the teacher to see if extra help/supplies are needed, and email families to assist.

Classroom Directory:
• Some teachers may have made a classroom directory, or they may ask you to make one.

• If you make one, be sure to get parents’ permission to share with the rest of the class.

Gifts:
• Recognize classroom teacher / student teacher / aides birthdays, winter holidays, and the end of the school year with gifts.

• Always include everyone in the gifts, even if not all families donate toward gifts.

• Communicate with parents what you are doing with money they have donated.

Staff Appreciation Week:
• First week of May
• Each classroom is responsible for their teacher and one or two adopted staff members. 
• Organize and coordinate daily tokens of appreciation - Staff appreciation committee will send out an email with a daily theme or schedule.

 
Staff Favorites List:

• Find your teacher's favorites here. 
• Share the link above with your class. If you don't see your teacher/staff member, please let us know at staffappreciation@hopipta.com. 

Classroom Funds: 
• Rather than collecting on a per-item basis, many room parents like to collect funds up-front for gifts throughout the year. This might include teacher bday, winter gift, staff appreciation week gift, and end of the year gift.

Donations are suggested NOT required!
• Remember you can suggest/request, but not require donations.

• All families must be included in gifts, regardless of their participation in donations. Keep good records, and keep families updated about how you are spending the funds they have donated.

• Suggested donation amount: $30/family

Questions? Email volunteers@hopipta.com

We really appreciate your dedication to our terrific Hopi staff! Here’s to a great year!